SaaS Content Management

Saas Content Management refers to the use of a Content Management System (CMS) that exists in a hosted or cloud computing environment. Saas Content Management is also referred to as Cloud Content Management. Acrobat.com, Box.net and Google Docs are examples of Saas Content Management Systems.

Saas Content Management System Benefits

A Saas CMS provides client users with powerful tools to efficiently manage any volume of content. A typical system provides the following benefits:

  • Availability – Clients can access content in real time, via an Internet connection.
  • Collaboration – Clients can simultaneously create, edit, approve or publish content, including:
    text documents, spreadsheets, drawings, web copy and more.
  • Configuration – Clients can easily create or modify customized workflows based on their own
    proprietary business processes, without the need for custom development.
  • Reliability – Clients can maximize productivity with higher levels of system availability, made
    possible by the advanced failover systems maintained by Saas CMS service providers.
  • Security – Clients can safely access their sensitive content thanks to many advanced Saas CMS
    security features including: secure authentication, advanced logging of user activity and the
    ability to define customized roles, rules or privileges for accessing content.
  • Storage – Clients can garner additional storage space for documents and other content on
    demand. In addition, a Saas CMS provides data redundancy for all content contained within the
    system.

Other benefits provided by some Saas Content Management Systems include: mobile accessibility, on premise CMS integration (e.g. Microsoft Sharepoint) and external Saas integration (e.g. Salesforce.com)

Saas Content Management Systems Cost & Implementation

Saas Content Management Systems can provide businesses of various sizes with a cost effective set of tools for content or document management. Since a Saas CMS is based on the cloud computing model, the capital expenses that are typically associated with traditional content management systems, can be eliminated. A Saas CMS is flexible and scalable, allowing the CMS to keep pace with the demands of a changing or growing business.

Saas Content Management Systems can be instantly leveraged for productivity, which is not an option with an on-premise CMS, that typically requires a considerable investment in time and resources to install and configure the CMS. In addition, an on-premise CMS often requires a lengthy development cycle to effect changes in the system, as even a minor change in system templates can take several weeks to develop, test and deploy. Some Saas Content Management Systems allow users to invoke their document management and workflow features from within other applications. With this kind of flexibility, the need for developers or IT support staff is all but eliminated, since all software and hardware is managed by the CMS cloud services provider; and design and process changes can be implemented by cloud CMS users.